Delta Dental Plans Association (“Delta Dental”) is committed to protecting the privacy of all individuals who utilize the www.deltadental.com website (the “Web Site”) and the Delta Dental mobile application (the “Mobile App,” together with the Web Site, the “Services”). Please read the following statement to understand how we collect, use and safeguard the information you, as an individual consumer (as opposed to a provider, employer or others) may provide to us via the Services. This statement may be revised from time to time, so please revisit this page often to remain fully informed of our policies.
By using the Services, you acknowledge that you have read and understand the practices contained herein. By using any of our Services, whether by visiting the Web Site, downloading or using the Mobile App, and/or voluntarily providing your personally identifiable information to us, you acknowledge that we collect and use your information as set forth in this Privacy Statement.
APPLICABILITY OF THIS PRIVACY STATEMENT
This Privacy Statement does not apply to information about you collected by any third parties, including any of the Delta Dental Companies or by any other third party services, applications, or websites or advertisements associated with, linked to or otherwise accessible from the Services. The information collected or received by such third parties, including the Delta Dental Companies, is subject to their own privacy policies, statements, and practices and under no circumstances is Delta Dental responsible or liable for any third party’s compliance therewith.
WHAT INFORMATION DOES DELTA DENTAL COLLECT FROM YOU?
We collect a variety of personal information from and about you through the Services, including both directly from you and automatically as a result of your use of and access to the Services.
You have choices about the information we collect. When you are asked to provide information, you may decline; but if you choose not to provide information that is necessary to provide a service or feature, you may not be able to use that service or feature. For example, registering for an account is optional and requires you to provide additional information, including insurance information, your email address, your mobile phone number, and your name; similarly, if you request information about your coverage or claims through the Services (which request will go to the Delta Dental Company that administers or underwrites your dental benefits coverage) you will need to provide certain information as part of the request. In addition, as noted below in the section captioned “Cookies and Web Tracking,” it is possible to change your browser setup to block the automatic collection of certain information.
Information Collected Automatically – We use commonly-used automated information gathering tools on the Services. When you browse the Web Site and/or download and use the Mobile App, we collect information about your computer or mobile device and the network you use to access the Services, as well as information about your use of the Services. This includes software and hardware attributes of the device, unique device ID information, regional and language settings, performance data about the Services, network provider, and IP address (a number assigned to your computer when you use the Internet). In addition, information may also be collected passively in the form of log files that record website activity. For example, log file entries are generated every time a user visits a particular page or clicks an image on our website, and collects information on how many "hits" a particular web page is getting (a.k.a. "click-through data"), the dates and times that you use the Services, the pages you visit, the amount of time spent on specific pages, and other similar usage information, and general data (including the name of the web page from which you entered our Web Site). See also the section below captioned “Cookies and Web Tracking.”
Account Registration –If you choose to become a registered user of the Services, we request that you provide us your first name, last name, Member ID, social security number, date of birth, ZIP code, and email address.
Find A Dentist – As a convenience, the Services permit you to search for participating dentists and oral health professionals (“Providers”) in your geographic area. When you choose to search for Providers, you may be asked to provide basic information regarding your dental insurance and either access to your device’s location information, your physical address, or your ZIP code in order to provide you with information regarding nearby Providers.
Contact Us – The Services also permit you to contact a Delta Dental Company via email. Please note that the email functionality provided by the Services is not a completely secure and confidential means of communication. It is possible that your email communication may be accessed or viewed by another internet user while in transit to us. If you wish to keep your communication private, do not use the email functionality. In such case, please contact the applicable Delta Dental Company by phone. Should you contact Delta Dental via email (email@example.com), your email address and any other information you provide in such email will be collected and retained in accordance with this Privacy Statement. Such emails may not be secure and you may not want to include any personal information in such emails.
Mobile App – Individuals who download or use the Mobile App should note that the Mobile App permits the collection, communication, and storage of information in ways not typically available through web-based applications.
Do Not Track - We do not engage in the collection of personal information about your online activities over time and across third party websites or online services. Accordingly, we do not currently process or comply with any web browser’s “do not track” (DNT) signal or other mechanisms that provide consumers with the ability to exercise choice regarding the collection of personal information about your online activities over time and across third party websites.
Finally, we may collect data that is not considered “personal information.” To the extent such data is stored or associated with personal information, it will be treated as personal information; otherwise, such data may be used or distributed at our discretion.
HOW IS YOUR INFORMATION USED?
Note that our use, sharing, and processing of individually identifiable health information is described below in the “Individually Identifiable Health Information” section.
Text and Unencrypted Email Messages. With your consent, we may send text and/or unencrypted email messages containing notifications, reminders, tips and links to surveys and information related to your dental insurance for treatment, payment and healthcare operations purposes from the Delta Dental Company that provides or administers your dental benefits and coverage and its authorized service providers (including Delta Dental), at the phone number and/or email address you have provided. Messages sent by text and/or unencrypted email may include individually identifiable health information. Because these messages are not encrypted, there is some risk that the messages could be read by someone other than you. You are not required to provide this consent. The Delta Dental Company that provides or administers your dental benefits and coverage will not condition your eligibility for benefits, treatment, enrollment or payment of claims on whether you provide this consent. To stop receiving text messages, text “STOP” and for help, text “HELP”. Message and data rates may apply.
Sharing Information. We do not sell or rent your personal information to third parties for their marketing use. However, some of the above uses involve sharing collected personal information with third parties, including service providers, business associates, affiliates, and the Delta Dental Companies. We share personal information with your consent; as required or permitted by law; for legitimate business purposes; as necessary to complete any transaction or provide you with information or services you have requested or authorized; to obtain your feedback on your dental appointment experience; to perform functions or activities on behalf of, or provide services to, the Delta Dental Companies; for our proper management and administration or to fulfill our legal responsibilities; to perform data aggregation services in order to provide analysis relevant to the health care operations of the Delta Dental Companies; and/or to create de-identified data; in each case as provided in this Privacy Statement. Examples include:
RETENTION OF COLLECTED INFORMATION
We retain personal information collected through the Services for a reasonable period of time consistent with the purpose for the collection (e.g., to provide the services you request), or for other essential purposes including compliance with applicable laws, dispute resolution, and business operations. These retention periods can vary significantly depending on the type of information collected and the context.
MODIFICATIONS AND CORRECTIONS TO COLLECTED INFORMATION
We strive to maintain the accuracy of any personal information that may be collected from you, and will use our commercially reasonable efforts to respond promptly to update our database when you tell us the information in our database is not accurate. It is your responsibility to ensure that such information is accurate, complete and up-to-date. You may obtain from us, by email, the information in our records, although we may request certain reasonable additional information to help us authenticate such requests.
If you wish to make any changes to personal information you have provided to us through the Services, you may do so at any time by contacting the applicable Delta Dental Company that underwrites or administers your dental benefits coverage. Certain personal information may also be changed by logging into your account via the Services and updating such information.
COMMUNICATIONS OPT OUT
You may opt out of receiving materials or other communications from us by following the opt-out link or other unsubscribe instructions provided in any email or text message received, or by contacting us as provided at the end of this Privacy Statement. You may also be able to customize the communications you receive from us through preferences in your user account if you have registered for such an account, such as by activating or deactivating push notifications through your mobile device’s settings. If you do business with us, you may not opt out of automated notifications based on business transactions (e.g., e-commerce).
In compliance with the Children’s Online Privacy Protection Act, 15 U.S.C. §§ 6501-06 and 16 C.F.R. §§ 312.1-312.12, we do not permit children under 13 years of age to become registered users of the Services, and we do not knowingly collect information from children. By using the Services, you represent that you are 13 years of age or older.
THIRD PARTY WEBSITES
Delta Dental may reference or provide links to third party websites and services, including those of the Delta Dental Companies, and we are not responsible for and do not control the content, security, or privacy practices employed by such third-party services (including those of the Delta Dental Companies). This Privacy Statement does not apply to any such third-party services; please refer to the privacy statements or policies for such third-party services for information about how they collect, use, and process personal information.
PROTECTING YOUR PERSONAL INFORMATION
Because security is important to both Delta Dental and you, we employ reasonable safeguards designed to promote the security of our systems and protect your personal information from unauthorized destruction, use, modification, or disclosure. Personal information is protected using various physical, administrative and/or technical safeguards in transit and at rest.
However, it is important to note that no method of safeguarding information is 100% secure. While we try to ensure the protection of your personal information, we cannot guarantee that our safeguards will be effective or sufficient. In addition, you should be aware that Internet data transmission is not always secure and we cannot warrant that information you transmit utilizing the Services is secure. The email functionality provided by the Services is not a completely secure and confidential means of communication. It is possible that your email communication may be accessed or viewed by another internet user while in transit to us. If you wish to keep your communication private, do not use such email functionality. In such case, please contact the applicable Delta Dental Company by phone.
Delta Dental may, in the future, sell or otherwise transfer some or all of its assets to a third party. Your personal information we obtain from you via the Services may be disclosed to any potential or actual third party purchasers of such assets and/or may be among those assets transferred.
INDIVIDUALLY IDENTIFIABLE HEALTH INFORMATION
Delta Dental considers your individually identifiable health information to be private and confidential. Except as otherwise permitted or required by law, Delta Dental collects, uses, and discloses your individually identifiable health information consistent with the terms of applicable HIPAA business associate agreements with the Delta Dental Companies. Applicable HIPAA business associate agreements generally permit Delta Dental to use and disclose your individually identifiable health information (1) to perform functions or activities on behalf of, or provide services to, the Delta Dental Companies, in connection with their role in underwriting dental benefit coverage and administering dental benefit programs and claims, or as otherwise permitted or required by law including HIPAA; (2) for Delta Dental’s proper management and administration or to fulfill its legal responsibilities; (3) to perform data aggregation services in order to provide analysis relevant to the health care operations of the Delta Dental Companies; or (4) to create de-identified data. Where your dental coverage benefits are underwritten or administered by a Delta Dental Company, Delta Dental collects, uses, and discloses your individually identifiable health information consistent with the HIPAA Notice of Privacy Practices pertaining to your dental plan. Your Delta Dental Company can be found by using the “Find your Delta Dental” tool at the end of this Privacy Statement.
YOUR CALIFORNIA PRIVACY RIGHTS
California Civil Code Section 1798.83, known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us a list of what personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year and the names and addresses of those third parties. Requests may be made only once a year and are free of charge. Under Section 1798.83, we currently do not share any personal information with third parties for their direct marketing purposes.
EFFECTIVENESS AND CHANGES TO OUR PRIVACY STATEMENT
This Privacy Statement is effective as of August 14th, 2020. We reserve the right, at any time, to modify, alter, or update this statement, and any such modifications, alterations, or updates will be effective upon posting. In the event we modify this Privacy Statement, your continued use of the Services will signify your acceptance of the modified Privacy Statement.
Questions regarding this Privacy Statement should be directed to:
Delta Dental Plans Association
Attention: Chief Privacy Officer
1515 West 22nd Street, Suite 450
Oak Brook, IL 60523
Your employer's state headquarters* or state where you live
*Not sure where your company is headquartered? Contact your company's human resources department.
You will be directed to your local Delta Dental Company website.